Castro Valley Canines
Semi-Pro Baseball Team

Request for Proposal PP1

New Field Facility Project
2661 Renton Way
Castro Valley, CA. 94546
1-866-589-3878

Higgins, Lauren
Lhiggins5620@gmail.com
PM598 – Jan. 2013
TABLE OF CONTENTS

1. INSTRUCTIONS TO BIDDERS 3 1.1. General Description of Work 3 1.2. What Must Be Included with Bid 3 1.3. Schedule of Bid Period Activities 4 1.4. Location of Work 5 1.5. Pre-Bid Meeting 5 1.6. Owner Contact for Questions 5 1.7. Pre-Award Surveys 5 1.8. Sealed Bid Requirements 5 1.9. Basis for Bid Evaluation 6 1.10. Ethical Standards 6 1.11. Responsibility for Surety Bonds 6 1.12. Proposal Format 6 1.13. List of Bidders 6 1.14. Letter of Acknowledgment 6
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The Instructions also specify the telephone number and address of the contact person. The Instructions define the procedure that will be used for providing answers to all bidders when one bidder asks a question concerning requirements in the RFP.
1.7. Pre-Award Surveys
Certain owners perform pre-award surveys of specific bidders to obtain information on technical and management capabilities. These surveys are performed after the RFP is issued to the bidders and prior to award. The surveys can require detailed presentations from bidders regarding the technical and management approaches that they will take on a contract. The Instructions inform the bidders of the subjects that are covered at these meetings. The surveys are usually conducted at the bidder's facility since the adequacy of a bidder's facility is part of the survey. The timing of a pre-award survey is established on an individual bidder basis.
1.8. Sealed Bid Requirements
Many RFP's require that bid proposals are sealed when submitted to an owner. This provides a measure of security that bids have not been altered after they were prepared. The Instructions define the sealed bid requirements. Requirements for addressing the bids to the proper party are defined in the Instructions. If the bids are not required to be sealed, the Instructions address the acceptability of telegraphic and facsimile bid proposals and bid proposal modifications. The Instructions specify the number of copies of bid proposals that